How to apply for a District/City of Kigali collaboration letter for Faith Based Organisations
What does the District/City of Kigali collaboration letter for FBOs represent?
It is an official letter from the District or City of Kigali confirming their support and willingness to collaborate with a Faith-Based Organization (FBO) on its planned activities. It shows alignment with local authorities and is often required for regulatory or administrative purposes.
You can apply for this for one of the following reasons:
Establishment or compliance of a church/Mosque
Establishment of a church/Mosque branch
Developmental activities by a church/Mosque
This service is provided by Ministry of Local Government (MINALOC) through IremboGov
What do you need to have before you start applying?
The legal representative must be at least 18 years old.
The certificate is valid for 5 years.
Prepare the following:
Draft an application letter applying for collaboration
Notarize a copy of the organization’s statute
Notarize a copy of the organization’s doctrine principles
Have an Action plan aligned with development priorities of the District/City of Kigali
Conditional
A document confirming that the church conforms to building standards
Community signatories document (Excel. List of all signatories)
Community signatories document (pdf with signatures of all signatories)
Note: The number of signatories must be at least 1,000.
Steps to apply for this service
Follow these simple steps to apply for this service
Visit new.irembo.gov.rw and log in to the account
Under the “Governance category. Select “District/City of Kigali collaboration letter for FBOs”
Click apply to start your application.
First and foremost: Download the templates below, fill them out, and upload them to the attachment section. Tick the box to confirm if you agree with the guidelines. And click “continue.”
Fill in the legal representative details, such as identification documents (e.g., National ID or passport), contact address, email, and phone number.
Enter the organization details, such as faith-based organization type (church or mosque); enter the headquarters’ address, phone number, and email
Provide applicant details and reasons for applying that were mentioned above.
Upload the requested attachments in the correct format and click continue to proceed
Verify that the information is true, enter a phone number and/or email address, check the verification box, and click Submit.
You will receive an application number (C2…...) to track your application status.
4. What to expect after submitting the application
Step 1: The application is submitted to both RGB and the District Office for processing.
Step 2: Once reviewed and approved, the certificate will be attached to this email. You can also download it anytime from IremboGov using your application number.
Important Tips:
Make sure to provide a valid email address and phone number to track your application.
Attachments must not exceed 10 MB. If necessary, compress your files before uploading.
How to apply for the Establishment of a Branch (Church/Mosque)
This allows faith-based organizations (FBOs) that wish to establish a branch and obtain an official certificate of establishment. A branch refers to a location where a registered organization—such as a church/Mosque—extends its religious and administrative activities beyond its primary premises.
To qualify, applicants must comply with the legal provisions outlined in Law No. 72/2018 of 31/08/2018 governing faith-based organizations and related regulations. The Certificate of Establishment serves as formal recognition by the Government of Rwanda, authorizing the organization to operate at the specified branch location.
This service is provided by the Ministry of Local Government (MINALOC) through IremboGov
What do you need to have before you start applying?
Prepare the following documents:
A certified copy of the legal personality certificate issued by the Rwanda Governance Board
A collaboration letter for the 1st time establishment of branch in District or City of Kigali
A notarized copy of the minutes of the meeting of the supreme governing body of the organization approving the establishment of the branch and its representative
A valid tax clearance certificate issued by the tax administration
Proof of payment of social security contributions issued by the organ in charge of social security
The organizational structure of the branch
A personal profile of the branch representative (Signed CV)
A criminal record certificate of the branch representative
A notarized letter of commitment affirming your acceptance of the responsibilities of the role
An application letter to establish a branch addressed to the administration of the District or City of Kigali, with a copy to Rwanda Governance Board (written by the legal representative of the mother church)
Conditional attachments:
A notarized copy of a degree in theology obtained from a recognized higher learning institution or university of a branch representative
Degree certificate (any degree) + certificate proving the completion of at least 1,200 hours of religious studies from a recognized higher learning institution or university
Copy of passport (your visa page)
Steps to apply for this service
Visit new.irembo.gov.rw and log in to the account
Under the “Governance category. Select “Establishment of a branch (church/mosque).”
Click apply to start your application.
Fill in the applicant details such as identification documents, national ID or passport, contact address, email, and phone number.
Enter parent and branch details as prompted
Upload the requested attachments in the correct format and size, and click continue to proceed
Verify that the information is true, enter a phone number and/or email address, check the verification box, and click Submit.
You will receive an application number (c2…..) to track your application status.
4. What to expect after submitting the application
Step 1: The application is submitted; it will undergo a review by the Rwanda Governance Board in coordination with the district where you intend to establish your church branch. This collaborative review ensures compliance with both national and local requirements.
Step 2: Once reviewed and approved, the certificate will be attached to this email. You can also download it anytime from IremboGov using your application number.
Important Tips:
Make sure to provide a valid email address and phone number to track your application.
Attachments must not exceed 10 MB. If necessary, compress your files before uploading.
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